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Translation Business Systems Japan

 

Privacy Policy

Introduction

This Privacy Policy sets out the foundation on which all personal data that TBSJ collects from you. Read this policy carefully to understand TBSJ’s practices relating to your personal data and how we will treat it. If you do not accept that we process your data in the manner detailed in this Policy, please do not submit any personal data to us.

The Controller

TBSJ is registered as a data controller in UK for the purposes of the General Data Protection Regulation (EU) 2016/679 of the European Parliament on the protection of natural persons regarding the processing of personal data and on the free movement of such data. TBSJ will deal with UK’s Information Commissioner's Office as the Lead Supervisory Authority for regulating all data protection matters within the Organization. At TBSJ, we guarantee that all the data you send to us is processed fairly and lawfully, and with due skill and care. We will also guarantee you that the data you submit is solely used in accordance with the purposes as set out in this policy.

Collection and use of personal data

TBSJ collects and uses your personal information for the legal basis of Performance of a Contract or Legitimate Interests. We will collect personal data. Personal data will include your name, contact details and other information contained in your NDA, IP address, and your bank info. The personal data will be requested, stored, processed, used, and disclosed by TBSJ to:

  • To manage a recruitment process you have initiated
  • To notify you about a work opportunity
  • To process payments for work you have done
  • To use your IP address to identify your location for security auditing
This list is not exhaustive and we may seek to process, use, or disclose your information for any other purpose which has not been listed above always with your explicit consent.

Who can access your data?

The information that you have provided to us may be made available to personnel working in TBSJ.

Existing data

We will use our best endeavors to guarantee that all Personal Data that you have submitted to us is maintained and up to date. However, it is your responsibility to inform us of any changes to your Personal Data to ensure that it is up to date. Where we currently hold personal information about you, you may at any time request that we modify, update, erase or provide a copy of this information to you. All such deletions and data updates should be sent to privacy@tbsj.jp from the email address of record and these will be actioned within one month and you will receive confirmation that this has been completed. We may only refuse your request where we are legally obliged to do so. Where your request has been refused we will provide you with reasons for this refusal. We will then hold such data until you request its deletion

Security of your personal data

We are committed to the protection of Personal Information submitted to us. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. While TBSJ takes all due care in ensuring the privacy and integrity of the information that you provide, we recognize that no data transmission over the Internet can be guaranteed to be 100% secure. The possibility exists that this information could be unlawfully observed by a third party while in transit over the Internet. TBSJ accepts no liability should this occur.